Last updated: October 9, 2026

This Privacy Policy explains how Polis Re (polisre.com) ("Polis Re", "we", "us") collects, uses, shares and protects personal information when you visit polisre.com, use our calculators, submit a form or create a personal account. If you have questions, contact us at info@polisre.com or +1 929 207 0015.

1. Information we collect

  • Information you provide in forms: name, e-mail address, phone number, location (state or country), the type of insurance you are interested in and any details you choose to include in a quote request, callback request or message.
  • Personal account (registration) data: e-mail address, name, phone number, password (stored in encrypted, hashed form), saved requests, calculator results and account settings.
  • Calculator inputs: information you enter to receive an estimate, such as vehicle, property or coverage details. If you are not logged in and do not submit a form, these inputs are used only to display the estimate.
  • Technical data: IP address, browser and device type, pages visited, referring pages, and approximate location derived from the IP address, collected through server logs, cookies and similar technologies.

Please do not send us sensitive information such as Social Security numbers, financial account numbers or medical records through the website unless we specifically ask for it through a secure channel.

2. How we use information

  • to respond to your requests, prepare comparisons and arrange quotes;
  • to operate your personal account and save your requests;
  • to communicate with you about your request, including by phone, e-mail or messaging apps you choose;
  • to maintain, secure and improve the website, including fraud and abuse prevention;
  • to comply with legal obligations and enforce our terms.

3. How information is shared

  • Polis Re team and CRM: form submissions are sent to the Polis Re team and stored in our customer relationship management (CRM) system so we can handle your request.
  • Insurers and licensed producers: when you request a quote, we share the details needed for that request with insurers and licensed partner producers, who use them under their own privacy notices.
  • Service providers: hosting, e-mail, analytics, translation and similar vendors who process data on our behalf.
  • Legal reasons: when required by law, to protect rights and safety, or in connection with a business transfer.

We do not sell personal information for money. We do not share personal information for cross-context behavioral advertising. If this changes, we will update this policy and provide any opt-out required by law.

4. Cookies and analytics

We use cookies and similar technologies that are necessary for the site to work (for example, keeping you logged in and protecting forms), to remember preferences such as language, and to measure how the site is used through analytics tools. Analytics providers may collect your IP address and device information. You can block or delete cookies in your browser settings; some features may not work without necessary cookies.

5. Google Translate

The site uses Google Translate to provide additional languages. When you select a language, page content and technical data such as your IP address may be processed by Google under its own privacy policy, available at policies.google.com/privacy. Translations are automatic and may contain errors; the English version of any page prevails.

6. Data retention and security

We keep personal information for as long as needed to handle your request, maintain your account, meet legal and accounting obligations and resolve disputes, and then delete or anonymize it. We use reasonable administrative, technical and physical safeguards, but no method of transmission or storage is completely secure.

7. Your rights

Depending on where you live, you may have the following rights.

California residents (CCPA, as amended by the CPRA)

  • the right to know what personal information is collected, used and disclosed, and to access it;
  • the right to delete personal information, subject to legal exceptions;
  • the right to correct inaccurate personal information;
  • the right to opt out of the sale or sharing of personal information;
  • the right to limit the use of sensitive personal information;
  • the right not to be discriminated against for exercising these rights.

Residents of other U.S. states with consumer privacy laws may have similar rights.

EEA, UK and Swiss residents (GDPR and similar laws)

You have the right to access, rectify and erase your data, restrict or object to processing, receive your data in a portable format, and withdraw consent at any time where processing is based on consent. We process data to take steps at your request before entering into a contract, on the basis of our legitimate interests in operating and securing the site, to comply with legal obligations, and with your consent where required (for example, for non-essential cookies). You may lodge a complaint with your local data protection authority.

How to exercise your rights

Send a request to info@polisre.com or call +1 929 207 0015. We will verify your identity before responding and will reply within the time required by applicable law. You may use an authorized agent where the law allows.

8. International transfers

We serve clients in the United States and other countries. Your information may be processed in countries other than your own, which may have different data protection rules. Where required, we use appropriate safeguards for such transfers.

9. Children

The site is not directed to children under 16, and we do not knowingly collect their personal information.

10. Changes

We may update this policy. The date at the top shows when it was last changed. Significant changes will be highlighted on the site.

11. Contact

Polis Re (polisre.com). E-mail: info@polisre.com. Phone: +1 929 207 0015. See also our contacts page.